Faculty & Staff Travel Risk Assessment Form

To better prepare for emergencies and provide assistance to the member of the Saint Mary's College community traveling abroad, all Saint Mary's College travelers are required to complete a registration process online prior to departure. This registration process will enable SMC to locate and communicate with faculty, staff, students, and guests in the event of an emergency. 

Please complete the Minimum Risk Assessment Information Form for Individual or group travel as required by the College policy. The online form(s) should be completed and submitted at least six weeks prior to your planned departure. NOTE: Jan Term applications have their timeline. Please contact the Jan Term office.  

The Travel Risk Advisory Committee's (TRAC) charge is to review all Saint Mary's College of California sponsored travel for risk assessment.  As a traveler, you are required to submit appropriate registration or application form online for review by the TRAC.  Once members have completed their review, you will be contacted for additional information or will be notified that your travel has been approved.  It is not advisable to spend any College funds until you have received approval. Please tailor your materials to your specific circumstances while answering each question comprehensively.  

The Travel Risk Assessment Information Registration forms are divided into following categories:

• Faculty and Staff Travel that involves Saint Mary's Students
  • Faculty and Staff Led Travel Courses (Credit-Bearing)
    • Jan Term
    • Lasallian Service Internship (LSI)
    • Graduate School Travel Courses
    • Service Learning Travel Courses
    • All Other Credit Bearing Travel Courses
  • Athletic and Extracurricular Travel Registration

• Faculty and Staff Travel that DOES NOT involve Saint Mary's students
  • Staff & Faculty Short-Term Travel Registration
    • Conferences, Recruiting Trips, Site Visits, Professional Development, etc.
  • Faculty Research, International Collaboration, and Sabbatical
    • Long-Term Research (More than 1 month) & Sabbatical
    • Short-Term Research (Less than 1 month) & International Collaboration
  • SMC Alumni Association Sponsored Extracurricular Travel Registration


• Guest Travel Registration
  • General Guest Travel Registration
  • Jan Term Chaperone and Guest Travel Registration

Please follow the appropriate link above for your specific travel to start your application or registration form.

RETURNING USERS:

• If you have already completed an application for a specific travel, do not start another application for the same travel. This may cause delays.
• Re-accessing your application: If you wish to access your registration or application form again, please click "LOGIN/REGISTER" link at the top right corner of any SMC Global Program and Travel page.

If you have any questions or are experiencing technical difficulties, please contact studyabroad@stmarys-ca.edu. Thank you.

Travel Risk Assessment Committee (TRAC) Contact Information
Susie Miller-Reid, MA
Interim Acting Chair of TRAC
Director of Center for International Programs
Email: msm9@stmarys-ca.edu
Phone: x4316